Job Description

Job Title: Onsite Support/Corporate Receptionist

Location: Nassau General Office – Uniondale, NY, 333 Earle Ovington Blvd

Schedule: Onsite, Monday–Friday, 8:15 AM – 4:45 PM

Department: Field Service

Driving Required: No

Fingerprinting Required: Yes

Interviews: 2 rounds, 1st onsite, 2nd Virtual

The Onsite Specialist will serve as the first point of contact for guests, vendors, job applicants, and other visitors at the Nassau General Office. This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. The position demands exceptional attention to detail, effective organizational skills, and experience handling billing and invoice payment processes. The Onsite Specialist will play a key role in ensuring smooth day-to-day office operations while providing a positive and professional experience for all visitors.

Key Responsibilities

• Greet and assist visitors in a courteous and professional manner

• Answer and route approximately 15–20 incoming calls daily

• Manage front desk operations including call routing and visitor check-in

• Coordinate conference room reservations and food deliveries

• Assist with administrative tasks such as assembling folders and handling paperwork

• Crosstrain on internal client systems as applicable

Must-Have Qualifications & Experience

• ✅ Previous experience in a receptionist, secretarial, or administrative role

• ✅ Strong phone handling skills — answering and routing calls professionally

• ✅ Ability to assemble folders and manage paperwork efficiently

• ✅ Clear understanding that this is a strictly temporary role — no potential for full-time conversion

Preferred Qualifications

• Familiarity with NYL systems

• Experience in similar industry or field

• 3–5 years of relevant experience

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